APPLY FOR JOB:
OPS-09-004
TITLE:
Receptionist – 12 Month Term
DESCRIPTION:
As our first point of contact for Allen-Vanguard, you will be responsible for answering phones, greeting guests and performing a variety of administrative duties to support our facilities management team.
Duties & Responsibilities:
- Handles incoming calls and responds to general enquiries; transfers or redirects as necessary;
- Occasional paging over public address system;
- Greets visitors and directs to appropriate contacts within the organization;
- Controls and tracks visitor/contractors badges and log book;
- Sends, receives and distributes daily mail, faxes and courier packages;
- Processes outgoing mail and posts daily;
- Maintains postage level in postage machine;
- Coordinates meeting room schedules, prints and posts calendar daily;
- Administers supplies for corporate kitchen;
- Provides administrative support as required by other departments.
Qualifications:
- A minimum of two years’ experience in an office environment;
- Secondary school diploma or equivalent;
- Above average computer skills, including Microsoft Office, Outlook, Outlook Scheduling. Word, Excel, Internet;
- Excellent communication skills in both oral and written English;
- Must have exceptional Customer Service skills, with the ability to interact/communicate effectively, tactfully and diplomatically with internal and external customers;
- Ability to independently manage and organize work activities.
LOCATION:
Ottawa, Ontario, Canada
Allen Vanguard is an equal opportunity employer, committed to diversity and the principles of employment equity. We are an Affirmative Action employer. M/F/VET/DISAB